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Cincinnati and Northern Kentucky Chapter of the American Payroll Association

Chapter News

  • 15 Mar 2019 11:28 AM | Rich Sonnenberg (Administrator)

    Position Title: Payroll Tax Specialist

    Date: March 15, 2019

    Location: Cincinnati, OH, US

    Company: Dover Corporation

    Dover Business Services is an independent business unit that] empowers OpCo growth by providing best-in-class operations expertise and services to increase capacity, improve control and reduce costs. In the future we will also provide analytics, strategic services and leverage advanced technologies. This enables OpCos to focus on customer business activity and growth strategies. DBS supports Dover’s Operating Companies through the processing of select financial and transactional processes and provides HR and IT support. DBS operates shared service centers in China, North America, the Philippines and Scotland.


    The Payroll Tax Specialist is responsible for delivering timely and quality service to internal stakeholders and Dover customers, as measured by Service Level Agreements and Key Performance Indicators. The Payroll and Tax teams are responsible for all aspects of payroll tax in accordance with standard tax and accounting principles across a multi-entity, multi-state, multi-country manufacturing segment. The Payroll and Tax team directly interacts with diverse payroll systems supporting employees across numerous entities throughout the United States and Canada, including but not limited to CA, IL, MI, MN, MO, OH, PA, NC, WI. Payroll populations include union/non-union, pension/non-pension eligible participants. The Payroll Tax Specialist is responsible for generating and transmitting weekly and biweekly tax registrations for state and local tax authorities, reconciling and reviewing BSI Tax Locator and quarterly payroll detail, and maintaining list of corporate officers by Op Co and have POA. Review and respond to related federal, state and local tax notices. This also includes annual transmission of W2’s, SSA verification of name and SSN, and W2C’s. Assist with IRS, state and local tax audits.


    • Timely and accurate preparation and processing of payroll for employees in multiple FEINs and states
    • Validate Gross to Net payroll calculations in payroll system
    • Thoroughly audit payroll reports each pay period
    • Run Operating Company audit reports on time each pay period
    • Follow payroll checklist and verify all steps are completed each pay period
    • Review/post employee time sheet data and earnings including base pay, overtime, shift differential and other incentives
    • Investigate and resolve payroll discrepancies in accordance with the Service Level Agreements (SLAs) established for the Payroll team
    • Maintain list of corporate officers by Op Cos and have POA.
    • Prepare tax registrations for new state and local authorities by Op Co.
    • Review BSI Tax Locator and make necessary changes.
    • Quarterly payroll/941 reconciliation.
    • Review and respond to related federal, state, and local tax notices.
    • Review/Reconcile and transmit annual W2’s and prepare W2C’s.
    • Verify SSN and name with SSA.
    • Assist with IRS, state and local tax audits.
    • All other duties as assigned

    Candidate Experience And Qualifications:

    The successful candidate will possess the following attributes:

    • At least 7-10 years of Payroll experience, preferably with unions in the industrial/manufacturing industry
    • At least 7-10 years of Payroll tax preparation with knowledge of multi-state and local tax authorities.
    • Knowledge of SSA verification system.
    • CPP certification preferred
    • Experience with Payroll and Time Management systems and solutions; ie., ADP GlobalView, Kronos, eTime, iReports, iPay, SAP, etc.
    • High level of customer focus and ability to maintain a positive attitude at all times
    • Strong Access and Microsoft Excel skills required: V-lookups, pivot tables, etc
    • High level of proficiency in Microsoft Office products
    • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
    • Ability to prioritize and multi-task in a fast paced environment
    • Self-directed, positive and ethical role model able to work with moderate supervision
    • Highly ethical and ability to maintain strict confidentiality
    • Strong analytical, written and verbal communication skills
    • Strong continuous improvement mindset

    All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.

    This position will be located in Hamilton , Ohio

    Sub Division : Americas

    Job Requisition ID : 27380

    Click HERE to apply

  • 21 Feb 2019 12:26 PM | Rich Sonnenberg (Administrator)

    The Cincinnati and Northern Kentucky Chapter of the APA earned 2nd place for both Local Government Outreach and Educational Outreach & Community Service.

    Check out the bling!


  • 13 Feb 2019 3:48 PM | Rich Sonnenberg (Administrator)

    Position Summary
    Responsible for managing the payroll function to ensure accurate and efficient payroll processing and tax payments are provided to all employees. Responsible for maintaining high quality internal controls to ensure compliance with all applicable regulatory agencies and thorough internal recordkeeping. Responsible for identifying improvement initiatives and recommendations for change by working in collaborative and cross-functional partnerships. The majority of this role’s time is spent planning, coordinating and managing the functions of the payroll department. This role will have the opportunity to represent payroll and time and attendance in the broader HR transformation initiative.

    Who we are
    Hillenbrand is a global diversified industrial company with multiple market-leading brands that serve a wide variety of industries across the globe. Hillenbrand’s portfolio is comprised of two business segments: the Process Equipment Group and Batesville. The Process Equipment Group businesses design, develop, manufacture and service highly engineered industrial equipment around the world. Batesville is a recognized leader in the North American death care industry. We pursue profitable growth and robust cash generation driving increased value for our shareholders.

    At Hillenbrand, our associates are our strongest asset, and we strive to attract, hire and develop the best and brightest to ensure our place in the future. Hillenbrand has a strong culture of achievement, which is underpinned by these five core values:
    • Individual worth and integrity
    • Excellence in execution
    • Spirit of continuous learning and improvement
    • Courage
    • Customer focus and partnership

    Essential Duties and Responsibilities include the following:
    • Manage the overall payroll functions including, time & attendance, payroll processing, payroll taxes, reviewing and revising policies and procedures, as well as internal controls
    • Provide accurate and timely processing of the payroll to ensure employee expectations are met and maintain integrity of the financial accounting systems.
    • Manage the planning and implementation of all payroll and time & attendance procedures and education to ensure compliance with company policies or applicable regulations (e.g. state / federal labor standards, Company policies, state / international data privacy).
    • Establish internal controls to ensure payroll tax payments comply with applicable federal, state and local tax laws.
    • Reconcile payroll related general ledger accounts.
    • Manage and guarantee disbursement of multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws.
    • Manage external and internal audits related to payroll and time & attendance, ensuring that the function is adhering to company and legal standards.
    • Ensures all processes are documented and relevant.
    • Develop metrics to ensure that service levels are realized.
    • Develop and maintain strong, effective working relationships and partnerships with business leaders, other human resources areas, and vendors to ensure Payroll and Time & Attendance is meeting the needs of the business and employees, as well as aligning to overall HR strategy.
    • Identify business issues related to payroll and/or time & attendance processes and services and develop plans to resolve.
    • Other duties may be assigned.

    Supervisory Responsibilities
    • Directly supervises employees. Carries out supervisory responsibilities in accordance to the Company policies, the Code of Ethical Business Conduct and applicable laws.

    • Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees

    Bachelor’s degree or equivalent from a college, preferably in Finance, Accounting or Human Resources, and/or equivalent combination of education and experience with an emphasis in Human Resources and Payroll.

    • 7 or more years of extensive payroll experience, including multi-state, with at least two years managing a payroll function
    • Experience with diverse payroll processing models including in-house processing, managed services, etc.
    • Certified Payroll Professional (CPP) or Certified Payroll Manager (CPM) preferred
    • Advanced knowledge of federal and state tax laws as they relate to nonqualified plans, domestic mobility, and expatriate/international taxation
    • Advanced Microsoft Office skills, particularly Excel.
    • Experience with one or more HR Payroll systems (experience with ADP preferred), including system implementations / upgrades
    • Experience creating and improving business and HR
    • Experience managing large complex projects
    • Proven ability to manage multiple priorities, produce results and following-through on commitments to service
    • Ability to develop effective solutions in ambiguous situations
    • Customer service/continuous improvement mind-set
    • Attention to detail
    • Well-developed communication and influencing skills
    • Experience navigating mergers / acquisitions
    • Demonstrated abilities to proactively partner in a large, complex organization
    • Excellent interpersonal skills with and a customer service approach to problem solving
    • Commitment to maintaining the highest level of confidentiality when dealing with personal information, compensation and benefit information
    • Experience with multi-currency payrolls preferred
    • Strong team development skills
    • Preferred experience with global payroll

    Employee must be able to travel 10% of the time.

    What We Offer
    • Competitive Pay + Health & Welfare Plans
    • Vacation & Paid Holidays; flexible work arrangements
    • Generous 401K Matching Program – 4% (base pay) automatic contribution + $.50 for each additional dollar saved on the first 6% of pay saved.
    • Employee Assistance Program
    • Life Insurance: Basic Life, Group Term Life, Voluntary AD&D & Business Travel Accident Coverage

    What Sets Us Apart
    We Take Care of Our Associates: We present on-site wellness services including a clinic offering free health care & prescriptions to plan members, the revolutionary Bod Pod Assessment & Weight Management Program, and Market C – a vending management kiosk offering fresh food and convenience items when you need to grab a quick bite on the go.

    We have Fun! We work hard and when it’s time to play hard, our workforce engagement team focuses on planning and promoting team events such as: our annual Associate Christmas & Children’s Parties, Summer Picnic, March Madness & Putt-Putt tournaments, Cinco de Mayo, Super Bowl and many other fun activities.

    We Give Back: In addition to planning associate events, our workforce is encouraged to volunteer through our One Campaign, which helps associations within the local community.
    *These services are not available at all locations.

    Physical Demands
    To perform this job successfully, the physical demands listed are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to handle and feel, reach with hands and arms, talk and hear. The employee may occasionally be required to crouch. The employee may occasionally lift items as heavy as 25lbs. Specific vision abilities may include the employee’s ability to see near and far distances

    DISCLAIMER: The above information on this job description has been designed to indicate the general nature and level of work performed by the employee within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of any employee assigned to this job. Nothing in this job description restricts management’s right to assign duties and responsibilities to this job at any time.

    At Hillenbrand we strive to build a diverse workforce through equal opportunity employment that embraces and leverages the differences each individual has to offer. Equal Employment Opportunity/ Affirmative Action Employer of minorities/females/disabled/veterans

    Click HERE for the official link to apply.


  • 28 Jan 2019 12:24 PM | Rich Sonnenberg (Administrator)
    With minimal direction and supervision, this position is responsible for auditing, documenting and implementing controls within the Company’s payroll function. Initially this person will act as the Payroll Task force coordinator, working with all levels of Management to implement budgets by location/department to align processes within the company.  Confirm that employees are paid accurately for each time period by checking timekeeping records for compliance and adhering to organizational standards. This position serves as the Company's checks and balances to the Payroll Administrators by performing inspections to verify the basic new hire setup, pay/salary, status changes, PTO balances, garnishments or deductions in the form of company advances/loans, and computing gross and net salary. The essential qualities required for the job are extensive payroll knowledge, data interpretation, analytical and numeric skills. Additionally, this position will be responsible for providing related reports and other data for Team Members, providing support to the Human Resources team, as well as other special projects as assigned.


    • Review payroll prior to transmission and validate confirmed reports to ensure accuracy.
    • Reconcile employee Time & Attendance data to payroll and report variances.
    • Understand proper taxation of employer paid benefits.
    • Audit payroll and benefit data to ensure accuracy.
    • Function as the company’s subject matter expert in payroll laws and regulations.
    • Develop payroll-related ad hoc financial and operational reporting as needed.
    • Assist with employment verifications and other requests for information.
    • Assist with workers compensation audit requests.
    • Respond to employee questions in the area of payroll and benefits.
    • Other tasks related to the administration of the human resources function, such as maintenance of employee personnel files.
    • Serve as Payroll Administrator’s backup.
    • Other duties as assigned.


    • Minimum 5 years of experience in processing payroll and related tasks.
    • Experience using Paychex or similar payroll system.
    • Advanced Excel skills required.
    • Working knowledge of FLSA standards and regulations.
    • Detail-oriented with strong analytical skills.
    • Excellent organization skills.
    • Excellent communication skills, both verbal & written.
    • Ability to work/multi-task in a fast-paced environment and adapt to rapid change.
    • Ability to solve problems and discrepancies related to payroll.
    • Skilled in calculating accurate salary of employees according to employment term.
    • Experienced in generating, presenting, and interpreting financial statements and budget reports.
    • Ability to calculate tax and other deductibles.
    • Bachelor's degree + CPP strongly preferred
    • Associates required

    Salary and Benefits:

    • $40-$50k + Huge bonus potential
    • Health/Dental/Vision
    • 401k
    • Vacation accrual with 1 week balance at start.
    Interested parties should contact Melissa Barclay at melissa.barclay@roberthalf.com
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